Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Booth Designation: Vendors will learn of their area upon arrival at the event. Food Vendors will learn of their booth location upon arrival at event. All vendors’ placements are subject to change.
$250 for 5x5 Canopy Provided
$450 for 10x10 Standard Inline
$600 for 10x10 End Cap
$1,000 for 10x20 Standard Inline
$1,500 for 10x20 Front Cap
$2,500 for 10x20 Title Sponsor
50% of booth fees must be paid with 48 hours of acceptance to secure your location, the balance is due by July 31st.Separate deposit check for $200 to be refunded after event. After application has been accepted, the Vendor Coordinator will reach out to you for your check deposit and your vendor fee payment.
Cancellation Policy: Cancellations received before Aug. 1, 2021 will receive a 50% refund. No refunds are given after Aug. 1, 2021.
Clean Up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event. Unsatisfactory cleaning of booth space area, not following grey water and garbage guidelines during or post event will result in the depositing of $200 deposit check.
Date/Hours: Saturday, October 2 11am-6:30pm, Sunday, October 3 11am-5pm (please note that you are welcome to stay open later on Saturday evening, but we do require that all vendors stay until at least 6:30pm)
Electricity: There is NO power available in this area. Please be prepared to provide your own if needed. Each Food Vendor must use a 10-gauge extension cord of at least 50 feet to hook into the powerbox, otherwise, power will not be provided.
Fire Code: Please refer to the City of Bend requirements for your onsite responsibilities. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Inclement weather: Bend Fall Festival takes place in October. Please plan for potentially windy, rainy, or cold weather conditions. Bend Fall Festival takes place rain, snow or shine as well as in high-winds. No refunds will be granted due to weather. No exceptions.
Insurance: All Vendors must attach the following parties to the rider as additionally insured
against any damages resulting in claim for up to one million dollars:
Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to email@example.com. Certificates must be received two weeks prior to event start date.
Location: Oregon Avenue between Brooks and Bond.
Parking / Loading and Unloading: Vendors will be given a set up time prior to the event. These times will be strictly abided by so as to keep traffic flowing as much as possible. Parking during the event is the responsibility of the vendor. No vehicles will be allowed to remain in the event area. At no point should the alley way be blocked. Please load and unload as quickly as possible to allow other vendors in. Event vehicles may come on to the event site, following the conclusion of the event (Sunday after 5pm), only after officially "checking out" with the on-site vendor coordinator. Please load and unload as quickly as possible to allow other vendors in. If you need assistance, please let a Lay It Out Events staff personnel know.
Security: Vendors may leave booths set up overnight. Lay It Out Events will be providing overnight security, however, Lay It Out Events is not responsible for any loss, stolen, or damaged items.
Tents and Weights: You will be responsible for providing your own tents, weights, tables, linens, and other décor.
Water: There is water available if needed. Please coordinate with your area coordinator in order to get access.
Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:
We may tag your social media pages in our social marketing posts, and may link to your social media pages from bendfallfestival.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
If fees are not paid by Sept. 4th, 2021 vendor space will be canceled without a refund of fees unless alternative payment arrangements have been made with the LIOE Vendor Coordinator.
The Vendor Coordinator will contact you about your deposit and payment if application is approved.
We accept cash, credit/debit or check. To pay in person, visit: Lay It Out Events 704 NW Georgia Ave. Bend, OR 97703 Hours: Monday through Friday, 9am and 5pm
If paying fees by phone or online, please send or drop off a deposit check separately to Lay It Out Events.
If you have any questions about your application or payment, please contact the Vendor Coordinator at firstname.lastname@example.org or 541-647-8766.
hereinafter referred to as “Vendor” and Bend Fall Festival, City of Bend, & Lay It Out Events hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in 2021 Bend Fall Festival the undersigned hereby agrees to the following:
All amounts owed by vendor to Lay It Out Inc. unpaid after 30 days, agree to be subject to a late payment charge of 1.5% monthly (18% APR). Should the account become past due, vendor agrees to pay all costs of collection, including collection agency charges, attorney fees, and court costs incurred by Lay It Out Inc. This includes, but is not limited to, all fees and costs actually incurred whether or not any suit or action is filed and is intended to include all fees and costs incurred in any mediation, arbitration, trial or appeal.
Postponement or cancellation of the 2021 Bend Fall Festival for any reason beyond the control of the Bend Fall Festival (earthquake, fire, flood, terrorism or other acts of God) shall not constitute cause for any reimbursement.
This agreement does not transfer to another vendor’s property, agent, or subsidiary. All other business sectors must negotiate separate sponsorship agreements.
The Bend Fall Festival shall secure and maintain throughout the term of this agreement all insurance for events of this stature and size, including but not limited to comprehensive general liability insuring themselves against loss of liability out of or relating to activities associated with any of the events.
This agreement sets forth the entire agreement between the parties and takes the place of all prior verbal or written communication concerning the subjects of the Agreement. This agreement may not be altered, modified or changed in any way by either of the parties without the prior written consent of the other party.
Each of the parties hereto is an independent contractor. Neither party shall have the authority to act on behalf of the other or to incur obligation on behalf of the other unless expressly authorized.
If suit or action is instituted to enforce this agreement or to determine any matter in controversy regarding this agreement, the prevailing party shall be entitled to recover such sums as the court may judge reasonable attorney fee, including attorney fees on appeal and in collecting or enforcing any judgment order or decree.
Neither party shall, without written authorization from the other party, disclose to any third party the terms and conditions of this agreement except as may be necessary to establish or assert rights hereunder or required by law; provided however, either party may on a confidential basis disclose this Agreement to officials, officers, accountants, attorneys or other individuals within each other’s organizations on a ‘need to know” basis.